AssetClump
Sign in
Product preview

Know what you have.
Know where it belongs.
Know before it lapses.

The calm workspace for estates and everything in them. Sites, assets, inventory, contracts, compliance, maintenance, facility hire, equipment loans and running costs — with alerts that reach you before a date is missed.

Open the live previewSee how alerts work
  • Fire risk assessment has expiredCritical
  • AV support contract ends in 5 daysCritical
  • Refectory dry stores are below minimum stockWarning
13
modules, one register
10
roles, scoped to places
9
kinds of alert
Inbox + email
with a full history

Everything in one workspace

The whole estate, from first count to last certificate.

Open any module in the product preview. Each one shares the same register, the same people and the same alerts.

Open in the preview

Know it

One structure for every place, and one record for everything in it.

Sites & estateSites, buildings, floors, rooms and external areas, with owned, rented or licensed occupancy.AssetsA register with status, condition, one home, generated QR, photos and disposal on record.

Count it

Check the estate against the record, and review the surprises.

Inventory campaignsScan, verify, photograph and save from a phone. Pending scans are counted until they sync.Reports & exceptionsMissing, condition and estate tables. Conflicting scans wait for a person to accept one.

Run it

The dates, jobs and stock that keep an estate open.

Contracts & suppliersLeases, rent, services and warranties with obligations, owners and expiry flags.MaintenanceWork orders from request to verified, on an asset, a room or a building.ComplianceOne certificate register for fire, gas, PAT, lifts and more, with expiry labels.ConsumablesStock against reorder levels, with purchase requests when it runs low.HireRent pitches, halls and hostels to clubs and churches, with a calendar, customers, prices and a dashboard.Equipment loansReserve equipment by the hour. Overlapping reservations are rejected for you.DocumentsFiles linked to a site, building, asset or contract, plus a photo of each floor.

Stay in control

The right people hear about the right things.

Alerts & email historyAn inbox in the app, urgent alerts by email, and a record of every message sent.People & accessNine roles, each scoped to the sites and buildings someone looks after.

Kings Academy College

Illustrative preview

Assets

Organisation administrator · current asset register

Internal codeNameCategoryStatusConditionHoldingSiteBuildingFloorRoom or areaCurrent value
AS-0001Ceiling projectorAVActiveGoodOwnedKings Academy College & EstateScience blockGroundScience laboratory 2£2,400
AS-0002Chapel chair setFurnitureActiveFairOwnedKings Academy College & EstateMemorial Chapel——£1,800
AS-0003Lecture room A projectorAVActiveGoodOwnedKings Academy College & EstateLecture theatre blockGroundLecture room A£2,100
AS-0004Lectern microphoneAudioActiveGoodOwnedKings Academy College & EstateLecture theatre blockGroundLecture room A£320
AS-0005Document visualiserAVActiveFairOwnedKings Academy College & EstateLecture theatre blockGroundLecture room B£400
AS-0006HDMI matrix switcherAVActiveGoodOwnedKings Academy College & EstateLecture theatre blockGroundAV control room£850
AS-0007Interactive displayAVActiveNewOwnedKings Academy College & EstateLecture theatre blockFirstLecture room C£3,900
AS-0008Laptop trolleyITActiveGoodOwnedKings Academy College & EstateSixth form buildingGroundSixth form classroom 1£5,200
AS-0009Classroom whiteboardFurnitureActiveFairOwnedKings Academy College & EstateSixth form buildingGroundSixth form classroom 2£220
AS-0010Common room sofa setFurnitureActiveFairOwnedKings Academy College & EstateSixth form buildingGroundSixth form common room£1,600
AS-0011Pipe organ blower unitPlantIn RepairPoorOwnedKings Academy College & EstateMemorial ChapelGroundChapel nave£6,500
AS-0012Chapel PA mixing deskAudioActiveGoodOwnedKings Academy College & EstateMemorial ChapelGroundVestry£1,400

12 of 38 assets shown · archived hidden. Scroll horizontally for location and valuation. Internal code and Name stay pinned.

Illustrative product preview — sample data

Why AssetClump

Built around how estates actually work.

Most tools track things. AssetClump tracks places, people and dates as well, so the answer to “where is it, who looks after it, what is hired out, what it costs to run, and what is about to lapse” is always one click away.

The estate is the spine

Every asset has exactly one home, somewhere on a real map of your places. Not a spreadsheet column.

SiteBuildingFloorRoom

Evidence before change

When two scans disagree, nothing is overwritten. A person reviews both and accepts one, on the record.

Scan A · Lab 2Scan B · StoreAccept this scan

Alerts before things lapse

Contracts, certificates, stock and obligations raise their own alerts. Urgent ones also reach your inbox.

ContractsCertificatesHireStockEmail

Operate the estate, not only the register

Hire out spaces, record contracts and maintenance, and see running costs by building, on the same sites and alerts you already use for assets and compliance.

HireContractsMaintenanceRunning costs

Hire

Let your fields, halls and hostels earn their keep.

Sports clubs rent a pitch. Another church hires the hall for a weekend. A youth group fills the hostel for a week. AssetClump shows what is free, what it costs and who has it, so nothing is promised twice.

  • See the whole estate on one calendar

    A month view and a space-by-space timeline show what is booked, held or closed, by facility group.

  • Know who you hire to

    Clubs, churches and schools are set up once, with their history and what they have spent.

  • Never double-book

    Clashes are caught as you type, including a whole building against its rooms. A hold lapses on a date you set.

Open Hire in the preview

Hire · this week

MonthTimeline
MonTueWedThuFriSatSun
Junior pitch
Harriers RFCJuniors FC
Main hall
Parish quizProv.Church retreat
Hostel, Wing A
Youth camp
All-weather pitch
Resurfacing
  • Confirmed
  • Provisional
  • Closed
Booked this month
£4,860
Pitch utilisation
62%
Deposits to chase
2

Illustrative. Prices and payments are recorded by hand: AssetClump does not send invoices or take payment.

Alerts & email history

Nothing lapses quietly.

AssetClump watches contracts, certificates, stock, scans, hire and loans, and tells the right person before a date is missed. Not after.

  1. 1

    In the app, the moment you sign in

    A bell on every screen and an alerts panel on Home, most urgent first.

  2. 2

    By email, for what cannot wait

    Critical and warning alerts are emailed as they are raised. Info alerts stay in your inbox.

  3. 3

    Kept, so you can prove it

    An email history lists every message sent, to whom, and whether it arrived.

Nine kinds of alert

  • ContractsContracts ending and obligations falling due
  • ComplianceCertificates expiring or already expired
  • MaintenanceWork orders raised, scheduled and verified
  • InventoryScan conflicts, missing assets and unsynced scans
  • ConsumablesStock at or below its reorder level
  • Equipment loansEquipment reservations coming up
  • HireEnquiries, holds, deposits and hires starting soon
  • People & accessInvitations and access changes
  • AccountDigests and sign-in notices
4

Notifications

InboxEmail history

  • Fire risk assessment has expired

    Site-wide certificate expired on 1 Jun 2026. Upload the renewed certificate to clear this alert.

    CriticalComplianceEmailed2 hours ago

  • AV support contract ends in 5 days

    Notice period is 30 days. Decide whether to renew before 17 Oct 2026.

    CriticalContractsEmailed5 hours ago

  • Refectory dry stores are below minimum stock

    Under two days' cover on rice and pasta for 600 daily meals. Raise a purchase request before the weekend.

    WarningConsumablesEmailed8 hours ago

  • Scans disagree on Projector, Lab 2

    Nothing changes on the asset record until someone accepts one scan.

    WarningInventoryEmailedYesterday

  • Hold for Grace Chapel ends tomorrow

    Church retreat, 17 Oct 2026. Confirm it or release the dates so others can book them.

    WarningHireEmailedYesterday

  • New work order: Replace projector lamp

    Asset · Projector. Waiting to be assigned.

    InfoMaintenanceYesterday

Email history

Filter by category

  • [AssetClump] Fire risk assessment has expired

    12 Oct 2026, 07:12 · to alex@example.org

    Opened

  • [AssetClump] AV support contract ends in 5 days

    12 Oct 2026, 04:12 · to alex@example.org

    Delivered

  • [AssetClump] Certificate expiring: Fire risk assessment

    23 Sep 2026, 08:00 · to estates-team@example.org

    Mailbox full. Retried three times.

    Failed

Illustrative. In the preview, alerts are generated from sample data and email delivery is simulated. Open the notification centre

Inventory

Count the estate from a phone. Review it from a desk.

Inventory officers walk the rooms and scan what they find. Anything that does not add up becomes an exception, and an administrator decides which scan is right.

  1. Scan
  2. Verify
  3. Photo
  4. Condition
  5. Save
  6. Next
  • Marking an asset Missing never asks for a new home.
  • Conflicting scans leave the record untouched until one is accepted.
  • Accepting a scan always asks you to confirm first.
  • A pending count shows what is still waiting to sync.

In the field

2026 baseline

2 pending

9 of 12 assets checked

Scan

Projector

Result

FoundMovedMissing

Condition · Good · Photo attached

At the desk

Open

Scans disagree on Projector

Scan A

Lab 2 · Good

Scan B

Store room · Fair

Accept this scan

Asset home unchanged until you confirm.

Illustrative. The preview simulates scanning and syncing. Live camera scanning and offline sync are still to come.

Locations

A clear structure for every place.

The location design connects Site → Building → Floor → Room, with External areas for the spaces beyond a building.

Start with the places you use. An estate is optional, so a rented hall does not need a campus structure.

OwnedRentedLicensedShared

Site information

Name
Kings Academy College & Estate
Kind
Campus
Address line
Not provided
Locality
Kingsford
Postcode
Not provided
Country
GB

Assets

Records that answer the practical questions.

The record design brings together name, category, status, condition and one home location—so the details have a clear place to belong.

Generated QR identification and photo attachments support recording and review. Linked contracts show what an item costs and when its agreement ends, and disposal keeps the full history.

Ceiling projector

AS-0001 · AV

ActiveGoodOwned

Asset information

Name
Ceiling projector
Category
AV
Internal code
AS-0001
Condition
Good
Status
Active
Holding
Owned
Purchase value
£3,000
Current value
£2,400
Other details
Manufacturer, model, serial, barcode and responsible person are not provided.

Home

Room · Science laboratory 2

Kings Academy College & Estate / Science block / Ground

Generated QR

REHKUSH:AS-0001

Prototype payload, not live asset identity. Not print- or scanner-tested.

Photos

No photos yet

Photos of this asset appear here, as JPEG, PNG or WebP.

Who it’s for

One hall or a whole estate. One consistent way to work.

Charities

Keep shared spaces, equipment and compliance on record across the places you look after.

Schools & colleges

Connect classroom assets to rooms, buildings and external areas as you grow.

Universities

Use a consistent structure across a multi-site campus.

Organisations

Run one workspace for your estate: sites, contracts, maintenance and people, whether you are one team or many.

Designed to fit organisations of different sizes.

Single-siteMulti-buildingMulti-site

How it works

A practical starting point. A clearer next step.

Four everyday tasks, in the order most organisations take them.

01

Set up your locations

Define the sites, buildings, floors, rooms and external areas you use. Add an estate only where it helps.

02

Register your assets

Record the key facts and one home location, with generated QR identification and photos.

03

Count and verify

Run an inventory campaign. Review any scans that disagree before changing a record.

04

Stay ahead

Track contracts, compliance, maintenance, hire and running costs by building. Alerts reach you in the app and by email before dates slip.

Product preview

What you can try today, and what is still to come.

The preview runs on sample data so you can judge the product, not a promise. We would rather tell you what is simulated than let you find out.

In the preview now
  • Sites, buildings, floors, rooms and external areas, with occupancy
  • Asset register, categories, photos, generated QR and disposal
  • Inventory campaigns: scan, verify, conflicts and accepting a scan
  • Register export as CSV, Excel or PDF
  • Contracts, suppliers and obligations with expiry flags
  • Maintenance work orders from request to verified
  • Compliance certificates, consumables and purchase requests
  • Hire: calendar, availability, customers, prices, recurring bookings and a dashboard
  • Estate running costs across contracts, maintenance and compliance, by building
  • Equipment loans with overlap protection
  • Documents linked to records, and a photo for each floor
  • Alerts, a notification inbox and an email history
  • Nine roles scoped to sites and buildings
Planned
  • Live camera and QR scanning, and offline sync on devices
  • Real email delivery and per-category email preferences
  • Invoices, online payment and a public booking form for hirers
  • Equipment check-out and return actions (reserve works today)
  • Adding obligations and documents from a contract page
  • Saving data between sessions: the preview resets on refresh
  • Reporting across several organisations

FAQs

A few useful answers.

What the product does, and what the preview simulates.

AssetClump is designed for churches, charities, schools, colleges and universities—from one rented hall to a multi-building or multi-site campus. This page presents the product design, not a live customer deployment.

An estate is optional, so a rented hall does not need a campus structure. Start with the places you use.

Yes. AssetClump supports direct sign-in or a company identity service, configured per organisation. No public mode switch is needed.

An organisation administrator invites people and sets their role. There are nine roles, from organisation administrator and estate manager to inventory officer, finance and auditor. Each role is scoped to the sites and buildings a person looks after, and a church administrator must always have at least one site.

AssetClump raises alerts for contracts ending, obligations falling due, certificates expiring, stock below its reorder level, conflicting scans, missing assets, new work orders, hire enquiries, holds and deposits, equipment reservations and invitations. They appear on the bell in every screen and in an alerts panel on Home when you sign in. Critical and warning alerts are also emailed.

Yes. The email history lists every message sent, when, to whom and whether it was delivered, opened or failed, and you can filter it by category. In the preview, email delivery is simulated with sample data.

Yes. Hire has a calendar for the whole estate, an availability finder, customers such as clubs and churches, simple prices per hour, half-day, day or night, recurring weekly bookings and a dashboard of value and utilisation. Clashes are caught as you book, including a whole building against its rooms, and block-outs close a space for maintenance.

No. You record the price, the deposit and whether it has been paid by hand, and the dashboard shows what is still to be paid. Invoices, online payment and a public booking form are not part of the product today.

You can try the whole flow in the preview: create a campaign, scan, verify, photograph, review conflicts and accept a scan. Live camera scanning and offline sync on devices are still to come.

No. The preview runs on sample data that resets when you refresh. It shows how the product behaves, not a deployment for any real organisation.

Reporting across several organisations, billing and AI features are not part of the product today.

Bring clarity to your estate and assets.

Explore the preview with sample data, then talk to us about your organisation.

Open the live previewSee the alerts